Studio Manager / Project Manager

Still Room Co.

NOTE: This position starts as Part Time but will transition to Full Time as our capacity expands.

Still Room Co. is a small, active graphic design studio located in downtown Los Angeles focused on arts, architecture and cultural clients. We are a generalist studio that designs publications, other communications materials, graphic identities and branding, websites, signage and wayfinding (EGD), and color consulting.

We are currently seeking a motivated, organized, creative, team-oriented, goal-driven individual who can adapt and apply their experiences to a variety of the studio’s needs. The Studio Manager/Project Manager’s tasks range from daily operations to long term studio development. The role is both strategic and executional. The ideal candidate will start in a support role and grow to director level.

The ideal studio manager will be a trustworthy partner who can envision a long-term relationship with the studio. Supporting the designers and creative director, the ideal individual for this position is nimble and resourceful as well as capable of taking direction. Ongoing dialogue with the creative director regarding past, current, and prospective projects is essential to successfully managing and maintaining the work of the studio.

This position encompasses many roles at the studio. The overarching responsibilities of the Still Room Co. studio manager/project manager will be all things organization, time & project management, communications, hiring designers, engaging and overseeing design interns, and other HR responsibilities. Someone who is versatile, focused, good at prioritization, and ambitious will be the best fit.

Also note: while the ideal candidate will be able to help prepare presentations and decks, this is not a graphic designer position, but project management and support.

Responsibilities

PROJECT MANAGEMENT, TIME MANAGEMENT

  • help facilitate contracts

  • write up change orders

  • includes: develop and introduce new modes of tracking collective & individual time (meeting deadlines and scheduling) using both physical and digital tools that can be reported on

  • maintain calendars

  • scheduling and management of workflows

  • oversee and assess progress reports

COMMUNICATIONS

  • establish and maintain client-studio relationships

  • develop schedules and tracking tools for communication & project tracking

  • negotiate on behalf of the studio (and in the studio’s best interest)

  • capable of explaining aspects of the studio’s labor alongside project budgets

  • request invoices/send invoices

  • attend meetings and take notes

  • develop and manage contracts

  • interface with vendors: help develop specifications for print bids, fabrication, or web development and follow up

  • outreach & discovery of potential clients

  • research and track RFPs and RFQs

  • track design competitions, submit projects and descriptions

  • submit projects to design blogs: aiga, cargo, bp&o, others

  • update cv, bios, studio description

  • update website

  • help organize and strategize new website

  • help develop and implement social media strategy

  • interview, hire, oversee interns and other assistants

ORGANIZATIONAL SYSTEMS

  • physical: reference books, ephemera archive, studio work, production material samples

  • digital: reference/research images, studio documentation, design work, communication timelines, folder structure, file naming

  • develop methodical structures for design processes (ex: presentation slide decks)

  • create & maintain organizational systems that consider physical, digital and temporal space

STUDIO MANAGEMENT

  • order supplies as needed

  • assist with hospitality as needed

OVERSEEING STUDENT INTERNS as needed

  • facilitate workflow by adding tasks to a calendar and track progress

  • provide checklists

  • schedule progress check-ins

  • answer questions (perhaps also asks questions of designers on behalf of the student and vice versa when/if scheduling conflicts occur)

  • be supportive

Requirements
  • experience with project or studio/office management

  • excellent interpersonal, written, and oral communication skills.

  • highly organized and rigorous

  • proficient with G-Suite: managing content via google drive

  • proficient in Adobe Creative Suite: InDesign, Photoshop

  • excellent organizational and time management skills with the ability to manage multiple projects and see projects through to a timely completion.

PREFERRED:

  • interest in graphic design

  • interested and invested in arts & culture

  • interest in & experience with books, book making, printed matter

  • interest in & experience with websites and social media

  • appreciation for spatial design and elements in support of spatial design (i.e. signage, wayfinding, etc.)

  • experience with project management for print publications or web development

  • knowledge of digital photography/cameras for documenting finished and in progress studio works

  • understanding of best practices for archival collections, materiality, taxonomy to aid in the organization of project development

How to Apply

Please send cover letter, resume, and salary/hourly preferences by EOD March 2.

Contact
Posted on February 13