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NOTE: This position starts as Part Time but will transition to Full Time as our capacity expands.
Still Room Co. is a small, active graphic design studio located in downtown Los Angeles focused on arts, architecture and cultural clients. We are a generalist studio that designs publications, other communications materials, graphic identities and branding, websites, signage and wayfinding (EGD), and color consulting.
We are currently seeking a motivated, organized, creative, team-oriented, goal-driven individual who can adapt and apply their experiences to a variety of the studio’s needs. The Studio Manager/Project Manager’s tasks range from daily operations to long term studio development. The role is both strategic and executional. The ideal candidate will start in a support role and grow to director level.
The ideal studio manager will be a trustworthy partner who can envision a long-term relationship with the studio. Supporting the designers and creative director, the ideal individual for this position is nimble and resourceful as well as capable of taking direction. Ongoing dialogue with the creative director regarding past, current, and prospective projects is essential to successfully managing and maintaining the work of the studio.
This position encompasses many roles at the studio. The overarching responsibilities of the Still Room Co. studio manager/project manager will be all things organization, time & project management, communications, hiring designers, engaging and overseeing design interns, and other HR responsibilities. Someone who is versatile, focused, good at prioritization, and ambitious will be the best fit.
Also note: while the ideal candidate will be able to help prepare presentations and decks, this is not a graphic designer position, but project management and support.
Responsibilities
PROJECT MANAGEMENT, TIME MANAGEMENT
help facilitate contracts
write up change orders
includes: develop and introduce new modes of tracking collective & individual time (meeting deadlines and scheduling) using both physical and digital tools that can be reported on
maintain calendars
scheduling and management of workflows
oversee and assess progress reports
COMMUNICATIONS
establish and maintain client-studio relationships
develop schedules and tracking tools for communication & project tracking
negotiate on behalf of the studio (and in the studio’s best interest)
capable of explaining aspects of the studio’s labor alongside project budgets
request invoices/send invoices
attend meetings and take notes
develop and manage contracts
interface with vendors: help develop specifications for print bids, fabrication, or web development and follow up
outreach & discovery of potential clients
research and track RFPs and RFQs
track design competitions, submit projects and descriptions
submit projects to design blogs: aiga, cargo, bp&o, others
update cv, bios, studio description
update website
help organize and strategize new website
help develop and implement social media strategy
interview, hire, oversee interns and other assistants
ORGANIZATIONAL SYSTEMS
physical: reference books, ephemera archive, studio work, production material samples
digital: reference/research images, studio documentation, design work, communication timelines, folder structure, file naming
develop methodical structures for design processes (ex: presentation slide decks)
create & maintain organizational systems that consider physical, digital and temporal space
STUDIO MANAGEMENT
order supplies as needed
assist with hospitality as needed
OVERSEEING STUDENT INTERNS as needed
facilitate workflow by adding tasks to a calendar and track progress
provide checklists
schedule progress check-ins
answer questions (perhaps also asks questions of designers on behalf of the student and vice versa when/if scheduling conflicts occur)
be supportive
Requirements
experience with project or studio/office management
excellent interpersonal, written, and oral communication skills.
highly organized and rigorous
proficient with G-Suite: managing content via google drive
proficient in Adobe Creative Suite: InDesign, Photoshop
excellent organizational and time management skills with the ability to manage multiple projects and see projects through to a timely completion.
PREFERRED:
interest in graphic design
interested and invested in arts & culture
interest in & experience with books, book making, printed matter
interest in & experience with websites and social media
appreciation for spatial design and elements in support of spatial design (i.e. signage, wayfinding, etc.)
experience with project management for print publications or web development
knowledge of digital photography/cameras for documenting finished and in progress studio works
understanding of best practices for archival collections, materiality, taxonomy to aid in the organization of project development
How to Apply
Please send cover letter, resume, and salary/hourly preferences by EOD March 2.
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Posted on February 13