Temporary Coordinator of Learning Resources

California College of the Arts

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Temporary Coordinator of Learning Resources


San Francisco

Under the supervision of the Associate Director of Student Success for Learning Resources, the Temporary Coordinator of Learning Resources provides mentorship of peer coaches, manages coaching schedules and timesheets, and provides direct coaching as needed in academic writing and oral communication for graduate and undergraduate students. The Coordinator focuses on individual academic coaching, study groups, required coaching for at-risk populations, and other academic success initiatives and will track student participation and conduct outreach to ensure student engagement with services. The primary work location will be on the San Francisco campus (in the Learning Resource Center, in common areas of residence halls, and within classrooms for class visits) with some scheduled online hours for individual and group coaching.

Please note that this position is a temporary, part-time (20 hours per week), with an anticipated end date of April 14, 2023 or May 19, 2023.

Given the profound impact on students of an early departure, candidates should not apply for this position unless they are able to work for the entirety of the period of employment.



Coach Coordination and Mentoring Responsibilities: - 60%

  • Provide ongoing support, feedback, and guidance to peer coaches. Hold individual and group mentoring meetings. Complete Work Study supervisor training. May approve (or informally check for accuracy) coach timesheets.

  • Create/adjust drop-in schedules and maintain logs of coaching hours. Analyze usage patterns, track trends, and provide recommendations to ensure adequate coaching availability and coverage for specific populations of students. Help associate director to anticipate and plan for emerging coaching needs.

  • Ensure that coaching staff employs appropriate communication and pedagogical skills, is familiar with how to make college referrals, can guide students on communication and follow-up with faculty, and understands administrative processes.

  • Aid associate director to manage study groups for frequently-repeated courses or students on probation; deliver workshops on study skills, understanding difficult texts, study group formation, the group process; etc. Assist with tracking and follow-up for students with required coaching, especially students on the Success Support Plan.

  • Under the guidance of the associate director, contribute as needed to Portal content and/or the LRC’s badge-based, web/hybrid curriculum. Promote academic coaching by participating in student-outreach activities (such as class visits, workshops, tabling, representing the team at events/programs, etc.)

Tutoring/Coaching Responsibilities - 35%

  • Provide individual or small-group coaching as needed, particularly during the last few weeks of fall semester as well as the week after fall term and the week before spring term (when students may be resolving Incomplete grades). During these periods, the Coordinator may spend up to 10+ hours per week on direct coaching to supplement student coach availability.

  • Coaching schedule will include a combination of weekday and evening or weekend hours. Most coaching will be done on a by-appointment basis on the San Francisco campus or online in 50-minute sessions.

  • Target populations for direct coaching may include:

  • Graduate students working on theses and final projects.

  • Students resolving Incomplete grades from fall semester.

  • Students on Academic Probation, including some on required Success Support Plans.

  • Students with multiple unsuccessful attempts at required courses.

  • At-risk populations and students who may need encouragement to connect to coaching.

  • Coaching sessions may incorporate

  • Helping students to connect with staff members in other CCA departments who can best support them.

  • Aiding students to develop communities of academic support: connect with peer coaches, form study groups, etc.

  • Conducting ongoing outreach and follow-up as appropriate.

  • Contributing to data-gathering by documenting coaching sessions, including referrals to the Office of Student Success, other coaches, and additional support resources.

  • Provide workshops, supplemental online resources, etc. as instructed by the associate director

Support Divisional Priorities - 5%

  • Contribute to larger retention efforts conducted by student affairs.

  • Create and foster a collaborative and creative partnership with other offices within Student Affairs.

  • Help establish a student culture in which diversity is encouraged and where students learn to respect differences, take responsibility for their actions, and exercise leadership. Work to support a college-wide learning environment that acknowledges diversity and utilizes diverse tools and thought to raise awareness for how and what we learn.

  • Perform other duties as assigned by the Associate Director of Student Success for Learning Resources.



  • Bachelor’s degree in Writing/Composition Studies, Art History, Philosophy or related discipline.

  • Preferred: MA in Writing/Composition Studies, TESOL, or the equivalent, with a career path in Writing Program Administration or Writing/Tutoring Center education.

  • Exceptional attention to detail, reliability, and ability to manage multiple priorities.

  • Outstanding interpersonal skills and a strong commitment to cultivating a student-centered program that welcomes and supports diverse identities.

  • Ability to handle confidential matters with sensitivity, discretion, and diplomacy.

  • Experience in academic tutoring at the college level, preferably in an arts-integration or art and design curriculum.

  • Experience tutoring English language learners in oral and written communication.

  • Experience in program development and facilitation (e.g., workshops or events).

  • Familiarity with web-based learning.

  • The ideal candidate will have formal training and/or experience in supporting students with learning differences, and be enthusiastic about and familiar with tutorial-based pedagogy as a way to build meaningful, supportive, and reciprocal dialogues that help students compose and communicate their creative vision.

  • Ability to work independently; exercise initiative, flexibility, and resourcefulness; and identify and implement innovative solutions to problems, projects, and processes that use technology.

  • High level of comfort and expertise with technology, including social media, Microsoft Office, Google Apps for Education, Salesforce, etc. Must have experience in social media engagement, development of digital work efficiencies, web interface projects, etc.

  • Experience with Workday Student or similar student information system.

  • Interest in the arts and a sense of humor are greatly appreciated.

Please note that in an effort to keep the CCA community safe, the College requires all staff, faculty, and students who are on campus to be fully vaccinated, including to have received a booster shot (if eligible). The job responsibilities of this position will require time regularly spent on campus, and therefore the incumbent will be asked to follow the CCA vaccination requirement, unless an exemption is approved. Please reach out to mailto:hr@cca.edu with any questions.

How to Apply


  • The compensation for this position is $25.00 per hour.

  • CCA offers a comprehensive benefits package, including the choice of five medical plans, generous holiday, sick & vacation time, a retirement match and tuition remission. CCA covers an average of 91% of the medical plan cost for the employee only and an average of 82% for employees with dependents. More information can be found here: https://portal.cca.edu/working/office-human-resources/employee-benefits.


  • CCA considers a full-time work week to be 37.5 hours per week.

  • This position is a temporary position at 20 hours/week. The anticipated dates of the position is April 14, 2023 or May 19, 2023 depending on the permanent staff member’s leave dates.


San Francisco



Additional Locations

Application Instructions

Applicants are required to attach a cover letter and resume. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.

Application Deadline

For staff positions, screening begins immediately and continues until the position is filled.

EEO Statement

As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.

We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.

California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.


Please address any questions to mailto:hr@cca.edu.

To view the complete description and to apply, visit https://apptrkr.com/3821776.

Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a dynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.

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Posted on January 27