Responsibilities include:

INVENTORY MANAGEMENT

§ Safeguard objects by ensuring professional packing, shipping and domestic and international transport (verify condition of objects at arrival and departure);

§ Shipping experience strongly preferred, as well as best practices;

§ Create and maintain shipping and installation calendars;

§ Consolidate deliveries for cost savings;

§ Ensure that objects are in a ready-to-view condition (i.e. restored, conserved in good condition, accessible, photographed, well-installed and lit);

§ Verify that invoices are in line with estimates;

§ Identify costs that can be passed on to clients and designers;

§ Ensure that staff and shippers understand how to handle objects;

§ Review and implement procedures for loans/works on approval for design firms, galleries, and cultural institutions;

§ Arrange viewings for clients at gallery and offsite premises.

INFORMATION MANAGEMENT

§ Continually update all inventory records in ArtBase, including locations, new photography, conditions of consignment, loan forms, shipping records including bills of lading, relevant research, provenance, exhibition histories, historical references and literature;

§ Send weekly gallery traffic reports on the status of inventory movements (sold or in restoration);

§ Coordinate with Partners to organize photography of works including the documentation of gallery and art fair installations;

§ Ensure newly acquired inventory and costs of goods are recorded in a timely manner.

EXHIBITIONS AND ART FAIRS

§ Oversee all aspects of art fair participation and exhibitions including applications, insurance coverage, logistics, associated vendors, domestic and international shipping and packing, and manage deadlines for all staff and contractors;

§ Compile all required vetting documentation and ensure compliance with current fair requirements;

§ Gather cost estimates and work with Controller and Partner to reduce annual art fairs and exhibitions costs;

§ Provide object checklists for all exhibitions and fairs and ensure pieces are in ready condition;

§ Manage Preparator and all other production vendors; Order all necessary materials;

§ Oversee and assist with physical installations;

§ Help plan openings, book and coordinate vendors, and obtain all necessary supplies.

FACILITIES AND EQUIPMENT

§ Ensure gallery is prepared so that viewings can take place in a professional manner, oversee cleaning service;

§ Act as the point person in communication with ADT, our security and fire detection service, responsible for ensuring that protocols are followed to prevent unwarranted alarms;

§ Maintain gallery, back office and basements spaces, and maintain good communication with building management;

§ Oversee maintenance of general office organization.

FINANCE

§ Code and submits all invoices related to above areas to Accounts Payable; including advising on payment priorities for cashflow;

§ Submit and follow up on payables due to consignors upon receipt of payment for sold objects, including creating consignor statements and tracking payable payment statuses;

§ Provide various cost and sales reports upon request;

§ Raise and submit invoices for particular clients or partner galleries, and upon request;

§ Compile and submit all insurance claim related documentation.

Personal qualities:

§ Attention to detail and excellent organization skills;

§ Ability to prioritize work, multi-task and meet deadlines;

§ Excellent technical, communication and interpersonal skills;

§ Can translate strategic options into projected financial outcomes;

§ Creative problem solving, both logistically and physically;

§ Consistency and reliability;

§ A sense of teamwork in order to support staff members who work in various capacities.

Requirements:

3+ years experience as a Registrar in a high-end gallery, museum, or shipping company.

Knowledge and experience of “best practices” of digital archive management.

Excellent ArtBase, MS Office proficiency is required.

About Demisch Danant

Demisch Danant was founded in 2005 by Suzanne Demisch and Stephane Danant. The gallery specializes in twentieth-century French design with an emphasis on the late 1950s through the 1970s and represents the work of Maria Pergay, Pierre Paulin, Jacques Dumond, Joseph-André Motte, Pierre Guariche, Michel Boyer, Antoine Philippon & Jacqueline Lecoq and René-Jean Caillette. Curated exhibitions on historical work are presented within environments that reference architecture and interiors of the era.

The gallery also features exhibitions concerning the intersection of architecture, design and art, including the work of Sheila Hicks and César.

Demisch Danant is dedicated to research and scholarship on French design and has published and authored monographs including Antoine Philippon and Jacqueline Lecoq, Maria Pergay: Complete Works 1957-2010, Maria Pergay by François Halard, and Maria Pergay: Sketch Book. Current projects include a comprehensive monograph on seminal designer Joseph-André Motte and a new book about works by Sheila Hicks commissioned for architectural projects.