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The Lucas Museum of Narrative Art seeks an Associate Registrar, Loans and Exhibitions to join its Registration team. The Associate Registrar, Loans and Exhibitions will assist with coordinating and implementing all registration aspects for objects on display in permanent and temporary exhibition spaces, as well as incoming and outgoing loans. The position holder will advise and adhere to best practices for collection care including, but not limited to, incoming loans, outgoing loans, and exhibitions. Works closely with Director of Museum Services and other team members to drive the strategy of the department and care of collection objects slated for loan or exhibition display. This person will collaborate closely with Curatorial, Collections Management, Exhibition Design, and other relevant parties.
The Associate Registrar will act as primary contact for coordinating incoming shipping logistics – handling, packing, shipping, insurance, couriers – with sellers, donors, and shipping companies. Additionally, this position will provide support to and coordinate with other Registration and Museum Services staff for tasks including creating and managing loan tracking documents, providing updates to other museum staff on new loan requests, ordering relevant supplies, manage receiving and documentation of loans at the museum’s off-site fine arts storage facility. This position holder will be responsible for facilitating the yearly collection inventory as they relate to loans and exhibition statistics and proposing solutions to achieve complete data accuracy.
Responsibilities
Manages registration processes for incoming and outgoing loans, including creating and managing loan agreements, loan dossiers, condition reporting, receipts, and couriering
Provides and implements best practices guidelines on incoming and outgoing loans, monitoring adherence to collection care and governance
Schedules and coordinates logistics-handling, packing, shipping, security, insurance, couriers regarding collection loans (outgoing) and loans to exhibitions (incoming)
Working with the Associate Registrar, Permanent Collection, proposes improvements to existing practices to achieve best care of collection and efficiency on logistics issues
Track locations of objects for purpose of object preparation, installation, loan, or temporary display;
Track exhibition and loan history in database for museum objects
Provide support to and help coordinate tasks including, but not limited to: exhibition installation and de-installation schedules, assisting with coordinating on-call preparators and conservators, ordering supplies, maintaining budgets, prepare and maintain documentation on all incoming and outgoing loans
Maintain physical and digital files of incoming and outgoing loans to ensure that these files are maintained in accordance with the museum retention policy
Collaborate with other Museum staff to coordinate photography of collection objects for archival and promotional/publication purposes
Establishes and nurtures strong working relationships with museum staff, colleagues from other institutions, consultants and vendors
Assist with the maintenance of regular cooperative contact with shipping, insurance, and customs brokers, assist with processing liability and damage claims
Works closely with staff such as curators, art handlers, collection managers and outside personnel (such as airline and cargo handlers) in the coordination, scheduling and monitoring of the safe movements of objects
Promotes compliance with Federal, State, and local laws relating to art collections management;
Works with Collections Information and Digital Assets team to create and implement TMS database reports and statistics to achieve accuracy on collection data, complexity reduction and support of departmental goals
Drives the yearly collection inventory as it relates to loans and exhibition statistics and proposes solutions to achieve complete data accuracy
Works and archives collections documents in digital platforms ensuring the sharing of information and the safekeeping of collection records
Special projects and other duties as assigned by Director of Museum Services, or other designee
Requirements
Bachelor’s degree from an accredited college or university in art, art history, museum studies, arts administration, or a closely related field is required
5-8 years of verifiable art museum registration experience required