Design and Administrative Assistant

DDG Frameshop

DDG Frameshop - Design and Administrative Assistant

Museum quality fine arts picture frame shop is looking for a new design and administrative assistant to join our team. We are looking for a reliable self–starter with a love of organization, art, and superior craftsmanship.

This is a great entry level opportunity for someone interested in a professional career path in the arts. At DDG, we hold ourselves to the highest standards of archival framing and design, delivering state-of-the-art final products to museums, galleries, and private collectors. Please apply ONLY if you share in our passion for excellence and professionalism.

Responsibilities
  • Assisting the frame designers with incoming artwork, including labeling and updating artworks into our database system

  • Preparing artworks for work orders through filling outwork sheets and measuring artworks, and eventually learning to use our software program, Frame Ready

  • Tracking and updating locations of art works within the shop

  • Helping to maintain a clean shop, organizing supplies, and alerting management of materials to restock

  • Answering phone calls and taking messages

  • Taking notes and general assistance to frame designers during client meetings

  • Filing and other paperwork sorting

  • Processing work orders, scanning artist signatures, and preparing provenance and labels for new jobs

  • Eventually learning our billing processes and sending invoices

  • Lending a helping hand to production team members when need be, including cutting down materials, wrapping outgoing artwork, and receiving deliveries from vendors and clients

Requirements
  • Detail oriented with a natural inclination towards organization

  • Interest in fine art and design

  • Good communicator with professional emailing abilities

  • Knowledge of Microsoft Word, Excel, and Google Docs, and general computer skills. Familiarity with QuickBooks and Photoshop are a plus.

  • Mindful of work pace, production deadlines, and an ability to work systematically

  • Team player who gets along well with others

  • Takes pride in one’s work and eagerly desires to increase skill set

  • Knowledge of proper art handling and packaging procedures

How to Apply

Please email resume, references, and a few sentence introduction stating the reasons why you are the best person to for this job. Applications not including these three components will not be reviewed. NO PHONE CALLS OR WALK-INS PLEASE.

Contact
Posted on March 25