Gallery and Operations Coordinator

McEvoy Foundation for the Arts

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This is a two part role over a fixed period of time. This position guides the visitor experience through our next exhibition, ending September 2nd, while providing support and coordination to the operations manager to ensure the successful operational closure of McEvoy Arts in October. McEvoy Arts’ gallery and operations coordinator is a central player in a small, dynamic staff team. The ideal candidate is independent, mature, and comfortable working in a highly collaborative, fast-paced arts production environment. The gallery and operations coordinator is the primary forward-facing position in the organization and works closely with visitors, supporters, senior and support staff, and key partners. This position reports to the operations manager while providing additional support to other departments. The gallery and operations coordinator is a temporary position with a flexible end date in early fall.

The position can be offered part time, Wednesday or Thursday – Saturday, 9:30 am to 6 pm with occasional evening hours.



  • Ensure that guests are warmly greeted and provide an exceptional level of service.

  • Handle and direct calls and emails.

  • Provide front-of-house coordination for events.

  • Coordinate tour program and lead tours as needed.

  • Ensure the care needs, safety, condition, and security of art works in the gallery with staff curator guidance.

  • Assist with opening and closing the gallery.


  • Support the operational closure including physical and digital asset organization as well as vendor relations.

  • Coordinate the maintenance and tracking of equipment and catalog inventories.

  • Conduct a variety of administrative tasks including shipping and receiving mail; organizing files; and ordering supplies.

Communications and Marketing

  • Ensure gallery information about upcoming events and programs is current.

  • Coordinate box office and merchandise sales. Reconcile cash and credit card sales.

  • Provide data on attendance, event and tour participation, and other activities as appropriate for quarterly, seasonal, and annual engagement reports.


  • Provide basic research, copy-editing, and written support for departments as needed.

  • Occasional light lifting of packages and furniture may be required.



  • Two or more years of higher education with at least two years of experience in an office setting.

  • Strong customer service and interpersonal skills and sensitivity to a range of social, economic, and cultural perspectives, histories, and experiences.

  • Proven organizational and time management as well as strong written and verbal communication skills.

  • Personable, well-spoken, and passionate about the arts and the institution and its values.

  • Knowledge of contemporary art.

  • Competency in Microsoft applications including Word, Excel, PowerPoint, and at least one contact database system (FileMaker preferred).

How to Apply

Please submit your resume and cover letter to Please include “Gallery

and Operations Coordinator” in the subject header. We are accepting applications through May 31, 2023.

Position open until filled. No phone calls, please.

Posted on May 16