Duties include, but are not limited to:

Art Preparation & Logistics

• Pack art and assist in deliveries and pick-ups to/from clients’ residences, storage facilities, and owner’s home. Order custom crates, or packaging as needed.

• Oversee multiple on and off-site art storage facilities, working with the Registrar and Office Manager to improve storage infrastructure and practices. Manage future storage expansion projects.

• Assist with framing and restoration in consultation with the Registrar.

• Assist the Registrar in managing end-to-end transport and logistics of all art movement, including maintaining and organizing information, and providing regular updates to gallery staff and clients.

• Help organize, execute, and file all incoming and outgoing shipping documents.

• Oversee third-party staffing for installations, ensuring adequate and cost-efficient staffing for exhibitions and large installations, including estimating time, manpower, and materials.

• Assist Directors in managing and planning installation and layout for art fairs and gallery exhibitions, including occasional travel to art fairs for onsite installation and logistics support.

• Schedule, manage, and perform exhibition installations and de-installations, including, but not limited to: installing mounts, cases, and varied exhibit components; patching, painting, and repairing walls, and adjusting gallery lighting.

• Ensure clear and concise communication, both internally and externally. This includes maintaining a detailed, ongoing log of upcoming shipments, deliveries, and loans, and providing timely status updates to staff and gallery owners.

• Work with the Accounting and Registration Teams to reconcile all shipping and logistics invoices.

Facilities & Operations

• Oversee and maintain the physical upkeep and appearance of the gallery spaces to safely and professionally display and store artwork to museum standards at all times.

• Manage and organize the inventory of all supplies required for packing, storing, and installing artwork.

• Oversee the maintenance and organization of off-site storage, implementing cost-saving measures.

• Perform other duties as directed by the Owners, Directors, and Registrar.

Essential physical duties for this position include (and are not limited to):

• Ability to lift heavy objects (50 lbs+);

• Carrying and using equipment, such as operating ladders and platform lifts, and safely lifting and moving boxes, art, and tools of varied weight and dimension;

• Off-loading crates from trucks and safely moving them around the gallery with and without assistance;

• Bending, stooping, standing, twisting, lifting, reaching, and sitting for extended periods of time.

Skills

• Demonstrated knowledge of fine art installation and packing techniques.

• Knowledge, including but not limited to strong fine-art supplier contacts, packing and crating, modes of transport, import and export compliance in the US and other countries.

• Familiarity with PC/Mac computers, Microsoft Office, and ArtLogic preferred.

• Experience in carpentry, construction techniques, and safe handling of power tools.

• Ability to drive a sprinter van with a valid license/clean driving record.

• Experience with photography and photoshop a plus.