Office & Studio Manager

Studio Windy Chien

windychien.com
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Overseeing all studio administration, the Office & Studio Manager is the strategic go-getter who keeps the day to day activities of the business running efficiently, smoothly, and professionally — an expert administrative/office manager, organizer, communicator, and behind-the-scenes systems thinker.

Windy is looking for an individual who will help the studio shine as a positive force in the art and interiors worlds; creating, improving, and standardizing business and communications systems; and helping to optimize the daily/weekly/quarterly schedule to support the studio’s continuing innovation and evolution. This person is confident, warm, and enjoys working with others. This person’s admin skills are their superpower and their happy place; it’s what they thrive at doing.

Windy Chien established the studio in 2015 to make art —primarily sculpture and installation— that elevates the vernacular and inspires awe and understanding. The space, located in a light-filled 3000‘ studio in the Heath Ceramics building in San Francisco, is the hub of a rapidly-growing practice making fine art for private collectors, public spaces, art institutions, and with partner collaborators.

A career here is an opportunity to learn, to grow, and to contribute your unique systems, organizing, and communication skills to a dynamic studio that is defining what it means to be a thriving contemporary art practice in today’s world.

As the Office & Studio Manager, you do not need to know our current systems before you start, or have prior experience in the art world, nor do you need to know how to tie knots (the role does not involve hands-on making), but you need to be a person who thrives in a constantly-evolving environment, who visualizes and executes smart ways to improve the administrative workings of the studio, and is excited to represent the studio in a way that enables clients to feel connected to our work and to Windy.

People who lack confidence, lack a strong work ethic, don’t take initiative, or who are not natural relationship builders need not apply. You are meant for this role if you are strategic, organized, and outgoing — with a strong interest in and appreciation for art and aesthetics. 

Ultimately, we are looking for someone with the skills and whole-hearted enthusiasm to grow the studio. If this is you, we are excited to meet you.

Responsibilities

Responsibilities 

  • Contributes to our company culture and growth using our Culture Guide as a tool for self reflection, and have an ongoing commitment to self growth, to the growth of others, and the growth of the company

  • Manages all administrative aspects of the studio

  • Establishes, improves, and maintains internal operational and administrative systems

  • Represents the studio in person, and in outgoing communications via email, online, phone, etc so that clients feel connected to our work and to Windy

  • Manages commissioned and administrative projects, including timelines and deliverables, and the following:

    • - Creates proposals and estimates, responds to RFPs/RFQs, and manages project negotiations 
    • - Coordinates the studio calendar
    • - Communicates to coordinate with suppliers and others (e.g. publisher, fabricators, press, accounting, partner collaborators)
    • - Vets new projects and clients
    • - Orders supplies, in cooperation with teammates
    • - Executes shipping & receiving, in cooperation with teammates
    • - Coordinates install details

  • Handles expense accounting and invoicing

  • Maintains website

  • Maintains online art inventory/archive system

  • Organizes digital images 

  • Plans travel

  • Produces quarterly studio newsletter

  • Does local errands for the studio, in cooperation with teammates

  • Keeps studio tidy, clean, and organized, in cooperation with teammates

  • Maintains compliance with SF Green Business membership

Requirements

Qualifications

  • iOS, Mac, and other platform fluent (Files, Pages, Numbers, Apple and Google calendars, G-Suite, Dropbox, etc)

  • Excellent written and verbal skills

  • Organized systems thinker

  • Excellent communicator: warm, professional

  • Attentive to detail

  • Experience with Quickbooks

  • Flexible, ready for change

  • Takes initiative

  • Natural relationship builder

  • Enjoys seeking beyond what’s already there; finding new opportunities for innovation, improvement, and growth; and ideating, while also understanding that not all new ideas are meant to be brought to life

  • Willing and excited to be trained on and use our operational, collaboration, and leadership tools and systems

Nice To Have

  • Office management or similar experience

  • Project management software experience, such as Trello

  • Experience in fine art, architecture, or interior design worlds

Classification & Compensation

This is a full-time salaried role with benefits, and takes place in person in our San Francisco, California-based studio

Supervision

This position is supervised by studio founder and artist Windy Chien.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without reasonable accommodation.

  • Typing, writing, reading

  • Operating touch screens

  • Seeing, hearing and speaking, both nearby and at a distance

  • Communicating with others —on phone, online, in person— to exchange information in verbal and written form

  • Sitting and standing 

  • Moving about to accomplish tasks 

  • Moving objects up to 30 pounds

  • Ascending or descending ladders, stairs, and the like

Due to high volume, only those applicants selected for an interview will be contacted. Thank you very much for your interest.

Equal Opportunity Workplace

Studio Windy Chien is committed to Equal Employment Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

How to Apply

How To Apply

Email your resume and a cover letter to jobs@windychien.com. Use “Office & Studio Manager position” as the subject line of your email.

Please, no unsolicited calls, DMs, or emails; applications submitted without a resume or personalized cover letter will not be reviewed.

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Tags
Full Time Project Management Administration San Francisco None Specified
Posted on October 17