Operations Coordinator

Dietl International

DIETL INTERNATIONAL

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The Operations and Logistics Coordinator in our Washington DC office will work primarily with museums and institutions and Government agencies to develop and execute creative logistics solutions for the safe packing, transportation, and storage, and transportation of all tiers of fine art shipments while meeting insurance requirements and time-sensitive stakeholder deadlines. The Operations and Logistics Coordinator will also be responsible at times for handling similar shipments from galleries, auction houses, and private collectors.

We are looking for someone with a minimum of 2 to 3 years of experience in the logistics and coordination side of art handling and art shipping, but are open to all entry-level qualified and interested candidates. Training will be provided, to include a minimum of 1-2 weeks in our New York City flagship office.

This position will require daily in-office working hours after the initial training period at our headquarters, for at least 6 months, before a hybrid office/remote schedule may be considered.

As an employee often working alone in the office, an applicant demonstrating strong self-management capabilities is highly desirable.

Generous benefits package including:

401(k) with company matching, and health/dental/vision insurance

FMLA/Maternity/Paternity leave

Substantial PTO, including vacation time, most major Federal holidays, sick days, and personal days

Responsibilities

POSITION RESPONSIBILITIES

Administrative Duties include, but are not limited to:

Fulfill and complete Transportation Security Administration (TSA) training to acquire relevant certifications.

Prepare estimates and budget proposals varying in scope, complexity, and timeframes.

Plan, schedule, and execute bespoke, time-sensitive transport solutions to stakeholder budget and timeline.

Advise on appropriate packing solutions for fine art, antiquities, and archival materials.

Interface with commercial air and steamship lines to negotiate and book shipments.

Understand and execute TSA-compliant export procedures and requirements.

Understand and execute import procedures, abiding by all relevant US Customs regulations.

Obtain and prepare import documents for US Customs entries.

Gain familiarity with domestic and international special permitting needs; including those issued by US Fish and Wildlife, the USDA, OFAC, and others.

Create and submit invoices for services provided, in a timely manner.

Operational Duties include, but are not limited to:

Onsite work at Dulles International Airport cargo warehouses and passenger terminal; sometimes requires occasional after-hour and weekend work.

Site visits to client/shipper locations, as needed, which may require occasional overnight travel

Requirements

DESIRED QUALIFICATIONS AND REQUIREMENTS

Reliable transportation and an excellent driving record are REQUIRED.

Proficiency in Microsoft Office Suite and cloud-based applications and systems.

Understanding of databases and email platforms.

Bachelor’s Degree in any discipline, though a degree or certification in logistics and/or art management is a plus.

Strong verbal and written communication skills.

Exceptional judgment, professionalism, and discretion in handling confidential and high-volume client correspondence

Must be able to pass a Federal background check on a regular basis.

Must live within an easy commute to Dulles International Airport.

Project management skills are a plus.

Customs Broker license is not required, but is considered a benefit.

How to Apply

Please email resume/CV and cover statement to hiring manager Jennifer Schansberg

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