Project Manager/ Shipping Coordinator

Gander & White Shipping, Inc.

Gander & White Los Angeles is a full-service fine arts logistics facility serving the local, domestic, and international private client, museum, gallery, auction house and interior design communities. We are an 89-year-old company with branches in three countries, including 5 in the USA. As founding members of ICEFAT, we are committed to upholding the highest standards in fine art handling, shipping, and logistics. We seek an experienced, positive-thinking, and organized individual to join our team as a Project Manager/Shipping Coordinator.

Primary Job Description:

The primary responsibilities of the Project Manager/Shipping Coordinator role are the following: directly interact with our clients through estimating, booking, managing, and invoicing high-value and complex fine art shipments. These include both import and export shipments (a strong background in international art shipping is preferred), domestic ground and airfreight shipments, and local handling and installation projects. The Project Manager/Shipping Coordinator works closely with the local trucking, crating and warehouse departments, with our regional branches in the USA, our overseas branches in the UK and France, and with our vast network of partner agents both domestic and international. The Project Manager/Shipping Coordinator is expected to master all G+W systems, procedures, and policies. This position reports to the Branch Director and works closely with all staff members in both the office and operations departments. The position is in-office as part of a collaborative team environment. In addition to a full-time salary, benefits include health insurance, 401K retirement plan, and paid holidays/sick days. Salary commensurate with experience, $63K per year minimum.

Responsibilities
  • Client communications including but not limited to estimating, coordinating, and invoicing domestic airfreight and international shipping projects, domestic and local ground transports or installation projects, and any other shipments as necessary

  • Coordinate bookings of air & ocean shipments, track cargo shipments, advise status to overseas agents as requested, process all documentation required for export orders, amend documents per agents/customers request and correlate information between airline, steamship lines and oversea agents

  • Coordinate logistics of all shipments for specified customers and provide day to day customer service while correcting any discrepancies that may hinder shipments

  • Review and arrange export documents (packing list, freight, and insurance., customs, various export control agencies) in conjunction with the International Shipping Manager.

  • Respond to and answer pertinent questions from customers regarding shipping and country regulations, required information, invoices, quotas, and other queries.

  • Review all entries, vendor charges, client invoice packages and file record keeping prior to submitting to supervisor for payment and final review.

  • Adhere to G+W company practices, systems, and fiscal policies

  • Issue client communications, estimates, and invoices in a timely manner

Requirements

● Experience working in domestic and international shipping at a fine art logistics company, art gallery, museum, freight forwarding company or similar environment preferable.

● Familiarity with fine art logistics, client communication, US import/export procedures

● Strong computer skills: Microsoft Office Suite, Adobe Creative Suite, G&W proprietary Eos System and working knowledge of database programs.

● Strong organizational and problem solving skills.

● Thorough attention to detail.

● Strong writing and communication skills.

● Ability to work collaboratively as well as independently, interacting in a professional manner with co-workers, vendors and clients.

● Available to work occasional evenings and weekends.

How to Apply

Gander & White is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Qualified candidates should send a letter of interest including salary requirements, CV, or resume, and three references to: glacovara@ganderandwhite.com. Please note Project Manager/Shipping Coordinator in the subject line. Note: we will not contact references without first notifying the candidate.

Contact
Posted on July 20