Responsibilities include but are not limited to:

• Coordinate domestic and international shipments.

• Catalogue incoming artworks in inventory system, notify appropriate departments as needed.

• Maintain and update gallery inventory: ship, invoice, consign out, price, and add works in and to gallery database.

• Obtain necessary information about artwork as required from relevant staff, artists/artist studios and confirming accuracy of all collected information-Working with artists, estates, foundations, museums, and other galleries.

• Liaise up with external institutions on behalf of the gallery to obtain insurance values, coordinate shipping arrangements for loans as needed.  

• Work with insurance company to obtain valid certificate of insurance issued to institutions consigning or lending artworks.

• Work closely with owners, gallery directors, artist’s studio, art handlers, to coordinate proper packing, storage and movement of artwork according to owner requests.

• Oversee organization and coordination all shipments to and from the gallery of artworks

• Perform all duties in accordance with the gallery’s best practices, procedures and protocols.

Qualifications

• BA Degree Required.

• 2+ years relevant experience in a museum, gallery, or comparable art institution.

•  Must have experience with domestic and international fine art shipping and logistics.

• Must possess a professional and positive demeanor.

• Excellent client service abilities with demonstrated success working within a sales oriented environment.

• Must be extremely detailed oriented.

• Ability to work well under pressure and multi-task in a fast-paced, deadline-driven environment.

• Excellent communication and written skills required.

• Excellent computer skills including Microsoft Word (Excel, Outlook), Google Suite, Gmail. Familiarity with art database management systems. Photoshop a plus.