The following responsibilities describe the general nature of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory.

• Coordinate internal resources and third parties/vendors for the flawless development and delivery of reinstallation project plans and test installations

• Ensure that all reinstallation projects are delivered on time, within scope, and within budget

• Work with cross-departmental teams to develop project scopes and objectives, involving all relevant stakeholders and ensuring feasibility

• Ensure resource availability and allocation

• Develop a detailed production schedule for reinstallation planning and monitor progress of projects

• Work collaboratively and creatively to manage changes in project scope, schedule, and costs

• Use Basecamp to communicate and collaborate with project team members

• Perform risk assessment to minimize project risks

• Lead meetings as needed, taking and sharing meeting notes

• Measure and report on project performance

• Report to stakeholders on project progress and escalate issues and decisions as appropriate

• Create and maintain comprehensive project documentation and archival records

Required Skills:

• Excellent written and verbal communication skills

• Excellent organizational skills and attention to detail

• The ability to manage multiple projects simultaneously

• The ability to work both independently and cooperatively with cross-departmental teams

• The ability to lead and contribute to collaborative meetings

• Strong working knowledge of Basecamp or other project management software

• Experience with KE-Emu or other relational collections management database

• Proficiency in Microsoft Office Suite required

Education and/or Experience:

• Educational background in business management, collections management, museum studies, or arts administration required

• Proven working experience as a project administrator in the fine arts or nonprofit sector required

• Experience planning or working on gallery reinstallations preferred

• PMP/PRINCE II certification in project management preferred

A competitive salary is offered for all positions and a generous benefits package for full-time positions. To perform the job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Diversity

Newfields recognizes that museum audiences and their interests are changing, and as Newfields transforms our audience experience, we are creating expanded, innovative opportunities to actively engage and entertain our guests. Celebrating the diversity of our donors, guests, volunteers and staff is a key part of this Newfields vision. Diversity is understanding, respecting, and valuing differences, including, but not limited to, race, color, national origin, religion, sex, sexual orientation, gender identity, protected veteran status, disability, or any other legally protected status.

Simply put, we believe our guests and donors are best served by a host team, comprised of both staff and volunteers, that reflects the diversity represented within our communities and that takes full advantage of the unique viewpoints, talents and experiences of each and every person who works here. We strive to attract and retain exceptional employees who feel comfortable in an inclusive culture that supports their ability to thrive and add their voice to the ongoing conversation.