Shipping & Receiving Clerk

California College of the Arts

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Shipping & Receiving Clerk


San Francisco

Job Description Summary

Under direct supervision of the Assistant Purchasing Manager, the Shipping & Receiving Clerk’s responsibility is to organize the storage, distribution, and cataloging of physical communications, goods, and services needed for the daily operation of the CCA Campuses. Attention to detail and accuracy are the top priority. All physical communications should be handled with FERPA and Confidentiality standards. Individual responsibilities are the timely and accurate distribution and dispatching of incoming, outgoing, and departmental mail; for handling and processing all mail. This includes sorting incoming mail, interdepartmental mail, notices, and memorandums for accurate and timely distribution. The Shipping & Receiving Clerk will also process outgoing mail and pickup departmental mail, operate the postage meter and other routine office equipment. Additional responsibilities of Goods and Services receiving include receiving and signing for deliveries, ensuring deliveries match the company purchase order, recording all received items in Workday, communicating with vendors regarding missing or damaged goods.


Mail & Courier Services - 90% of time

  • Daily receive all incoming mail, interdepartmental mail, notices, and memoranda; sorts according to appropriate destination; distributes to all departments

  • Daily sort and weigh all outgoing mail; affixes appropriate postage using postage meter; transports to mail Post Office

  • Weigh for mailing; processes with outgoing mail

  • Receive mail from the post office and from our courier

  • Distribute mail to mail boxes, or to the end user

  • Prepare courier bags and receives courier bags

Business Office - 5% of time

  • Reconcile discrepancies with the Business Office

  • Contact end users and figure out why materials are not received in Workday

Inventory Management - 5% of time

  • Maintain monthly inventory sheets and provide them to the Business Office every month

  • Tag Fixed Assets and complete Fixed Asset form for Business Office

  • Update receiving system in computer

  • Check packing slips to ensure accurate delivery

  • Report discrepancies

  • Yearly inventory

  • Process outgoing mail using the in-house mail machine daily

  • Keep the shipping/receiving area clean

  • Knowledge of proper machine operation on a variety of related machines.

  • Knowledge of department locations and organizational structure.

  • Knowledge of current postage rates and regulations.

  • Ability to accurately sort and distribute large amounts of mail.

  • Ability to communicate effectively in oral situations.

  • Ability to read and understand written and oral instructions.

  • Ability to organize tasks to ensure timely completion of all projects.

  • Familiarity with and ability to apply technological innovations to Business office operations with strong computer skills in MS Word and Excel.

  • Workday experience preferred.

How to Apply

For a complete description & to apply, please visit:

Posted on December 27